VDRs can be used in a variety of business processes that require confidential data. Venture capitalists, for example, often use VDRs to review company documents as part of investing and funding processes. Investment banking processes such as IPOs and Capital Raising require a lot of documentation exchanges, which are well suited to virtual data review.
A VDR allows for multiple bidders conduct due diligence at the same time, which is much faster than an actual meeting. As a result, the ability to cast a wider net in terms of potential buyers increases the likelihood that a deal will be finalized sooner than if the process were conducted with just a few investors.
A VDR eliminates photocopying costs and time-consuming indexing. It is also possible to access the VDR from anywhere. This can reduce travel costs. VDR vendors like Ellington tout lower up-front costs and the fact that they can be used by all bidders at the same time.
As with any technology system, security is paramount for a VDR. Look for a platform that offers a fence-view feature to avoid unwanted glances, multi-factor authentication, IP-restricted user access and page-by-page document viewing history. Also, make sure that the solution is SAS 70 compliant and encrypts data in PDF files. Finally, check whether the vendor provides a variety of project templates and customizable branding options.